Privacy Policy

How OWS handles data: transparency for your team and clients when signing in with Google and using meetings and reporting.

This page describes how OWS handles data inside the application. It is intended to give your team and clients transparency when you sign in with Google and when you use the meetings and reporting features.

What data we store

  • Account details you enter for your workspace (name, email, role).
  • Operational data you create in OWS such as employees, clients, projects, tasks, KPIs and meetings.
  • For Google Meet integration, we store only the minimum OAuth tokens required to create Calendar events on your behalf (access token, refresh token and expiry time).

What we do not store

  • We do not store your Google account password.
  • We do not read or index the contents of your emails.
  • We do not access other Google data outside of the Calendar events we create or update for meetings.

How Google data is used

When you connect your Google account, OWS uses the Google Calendar API only to create events with Google Meet links for meetings you create in the application. This is done so your team can generate meeting links from one place and keep accurate records of meeting activity.

OWS does not sell Google user data. Google user data is shared only with service providers that support core operations (such as secure hosting, database and logging providers) under confidentiality and security obligations, or when disclosure is required by law.

OWS protects sensitive Google user data using encryption in transit (TLS), encryption at rest, role-based access controls and least-privilege access for authorized personnel only.

Tokens issued by Google can be revoked at any time from within OWS (Google Meet Integration settings) or from your Google Account security settings.

Google user data is retained only while required to provide the integration and is deleted when the integration is disconnected, the account is deleted, or a verified deletion request is received. Deletion requests are processed within 30 days unless a longer period is required by law.

OWS use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

Contact

If you have questions about how data is handled, please contact the workspace owner or the administrator who manages your OWS environment.